![]() ![]() In doing this, it helps to cement your relationship with the recipient and acknowledges that you’ve appreciated their time and effort. Some guests, especially important ones, may have many functions to attend so you want to ensure that, as the event organiser, they know that you’ve appreciated them coming. When to Write the LetterAs the event organiser, you should try to send out any thank you letters within a few days after the event has taken place. However, in situations where you’ve, perhaps, received gifts and presents as a result of somebody’s attendance or where, perhaps, you’ve invited a guest speaker to attend, say, at a fund raiser, a thank you letter would still be appropriate. These days, it would be a little impractical to thank everybody much of the time and it isn’t strictly considered necessary to thank everybody you’ve invited. These days, it’s not generally expected to thank everybody who came for all occasions - after all, you may have invited a few hundred guests to a birthday gathering. Whatever kind of event you’ve planned, it’s considered polite to send a thank you letter to those who have attended. It could be a birthday party you’ve arranged for a child or it may well be a fund raising event to which you’ve invited a guest speaker. An event of any description which you’ve planned is only going to be successful if it has been well attended by the people you’ve invited to come.
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